Planning your private party at Grassfield Hall

Throughout the year, we play host to many private parties and celebrations here at Grassfield Hall. From Christenings and birthdays to engagements and retirement parties, there are so many reasons to book the hall for the weekend.

The hall sleeps 17 people, so why not contact us to get your date book in, and then you can make a guest list of all your favourite people that you would like to invite.

Here we have put together a special how-to guide featuring ideas and inspiration for your private party, whatever the occasion is.

Make it personal

One of the loveliest things we see when people host their parties here is the amount of personalisation and detail that goes into the planning. Customising the hall for your guest’s arrival shows that you have really put a lot of effort into the celebration and that you really care. It really makes a big difference.

We’ve helped guests with everything from personalised helium balloons to photo walls, and seating plans for dinner. We can produce name cards, have your favourite hobby turned into a birthday cake, and even put together goodie bags to be left on your guests’ beds when they arrive.

Want to capture the whole event without having to worry about taking pictures on your phone? We can also organise for a private photographer to come and photo or film your weekend so that you have memories to remember forever.

Let a private chef do the cooking

Preparing meals for a large group of people can be overwhelming for even the most confident of home cooks. Therefore, why not allow a private chef or caterer to take care of the cooking? Private chefs take the stress out of dinner and make your celebrations feel even more special. And, in fact, they might not be as expensive as you think. We have a long contact list of amazing local chefs and caterers that we’ve used over the years and who create beautiful, homemade dishes using locally sourced ingredients. From grazing brunch platters to 3-course sit-down dinners, you can choose the option to suit you.

Another huge benefit of using a caterer or chef is that they take care of the clearing away too. Most companies provide waiting staff who will make sure glasses are topped up and everyone is happy, as well as doing the dishes when everyone has finished. It’s like a restaurant experience in the comfort of your own private house.

Create a sophisticated ambiance

Our Hanley Room is the perfect backdrop for a stylish and intimate dinner party. With its wooden floor, paneled walls, tinted mirrors, and crystal chandeliers, it doesn’t really take much dressing. However, when it comes to the finer details and table decor, you can really add to the wow factor of your evening.

Vintage crockery, cut glass drinkware, and gilded napkin rings all add to the glamour, and depending on your theme, you can also incorporate coloured tablecloths, chair coverings, and napkins too. For more inspiration on table décor, take a look at some of our recent table décor setups here.

Think of a theme

The theme of your party might come automatically from the type of celebration you are hosting. For example, a golden theme for a 50th wedding anniversary or an aviation theme for a retiring pilot. However, if you need some alternative ideas for themes, we would be really happy to brainstorm some ideas with you.

Recently we have hosted murder mystery parties, casino nights, and magic shows. We can organise private yoga classes, painting workshops, and outdoor bootcamp sessions in the garden. Whatever your group is into, we can tailor something perfect for your weekend of fun.

After-dinner entertainment

Many of our guests are not ready to go to bed once their private dinner has finished. So, guests can either retire to the bar or lounge for further drinks, socialising, or board games, or we can arrange for our resident DJ, Craig, to come and play your favourite tunes while you enjoy a little boogie on the dancefloor!

Alternatively, recently we’ve seen a rise in the number of people booking a silent disco at the hall, where you and your guests dance to music listened to on wireless headphones, rather than using a speaker system. We use a company to provide all the equipment so you can be your own DJ for the night without any external noise pollution!


We hope this guide has filled you with inspiration for your private party. We still have some limited availability for weekends in 2023, so get in touch asap to secure your dream date. We look forward to hosting you and your guests soon.